Privacy Policy

Last updated: [01/01/2026]

Ready, Set, Stage is committed to protecting the privacy and personal information of parents, carers, children, and website users. This Privacy Policy explains how we collect, use, store, and protect personal data when you use our services or visit our website.

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Ready, Set, Stage provides performing arts and after-school clubs in schools and community settings.

If you have any questions about this Privacy Policy or how your data is handled, you can contact us at:

Email: info@readysetstage.co.uk

2. What Information We Collect

We may collect and process the following types of personal information.

Parent or Carer Information

• Name

• Email address

• Telephone number

• Emergency contact details

• Booking and payment information

Child Information

• Child’s name

• Age or school year group

• Medical information or allergies

• Additional needs relevant to participation in activities

This information is required to ensure the safe and effective delivery of our clubs.

Website Usage Information

When you visit our website we may automatically collect certain information such as:

• IP address

• Browser type

• Pages visited

• Cookies or website analytics data

This helps us understand how visitors use our website and improve our services.

3. How We Use Your Information

We use personal information in order to:

• Manage bookings for clubs and activities

• Communicate important information about sessions

• Maintain emergency contact information

• Ensure the safety and wellbeing of children attending our clubs

• Deliver our services effectively

• Improve our services and website

• Comply with safeguarding and legal obligations

We only collect information that is necessary for these purposes.

4. Legal Basis for Processing Data

Under UK data protection law, we rely on the following legal bases for processing personal data:

Contractual necessity

Processing is necessary to provide the services you have booked.

Legal obligation

Processing is required to meet safeguarding and health and safety responsibilities.

Legitimate interests

Processing is necessary for the normal operation and improvement of our services.

Where photographs or promotional materials are used, we rely on consent provided during the booking process.

5. Children’s Data

Ready, Set, Stage collects limited personal information about children only where necessary to deliver our services safely.

This may include information about medical conditions or additional needs to ensure the wellbeing of children attending our sessions.

Children’s personal information is treated with particular care and is never used for marketing purposes.

6. Sharing Your Information

Ready, Set, Stage does not sell or rent personal data.

However, information may be shared where necessary with:

• Booking or payment platforms used to manage registrations

• Schools hosting our clubs where necessary for safeguarding purposes

• Emergency services if required for medical reasons

• Legal or safeguarding authorities where required by law

Any third-party providers we work with are expected to comply with data protection regulations.

7. How We Store and Protect Data

We take reasonable steps to ensure personal data is stored securely and protected against unauthorised access, misuse, loss, or disclosure.

Personal data is only accessible to authorised personnel where necessary for delivering our services.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy and to meet legal obligations.

Typical retention periods include:

• Booking and contact information retained while children attend our clubs

• Financial records retained for up to 6 years in accordance with HMRC requirements

• Safeguarding records retained in line with safeguarding guidance where applicable

9. Your Data Protection Rights

Under UK data protection law, individuals have the right to:

• Request access to personal data we hold about them

• Request correction of inaccurate information

• Request deletion of personal data where appropriate

• Restrict or object to certain types of data processing

• Withdraw consent where consent has been given

Requests relating to personal data can be made by contacting us using the details provided in this policy.

10. Photography and Media

From time to time, photographs or videos may be taken during sessions to showcase activities or for promotional purposes.

Children will only appear in promotional content where parental consent has been provided during the booking process.

Parents may withdraw consent at any time.

11. Cookies

Our website may use cookies to improve user experience and monitor website performance.

Cookies are small files stored on your device that help websites operate effectively.

Users can disable cookies through their browser settings if they prefer.

12. Changes to This Privacy Policy

Ready, Set, Stage may update this Privacy Policy from time to time to reflect changes to our services or legal requirements.

The most current version will always be available on our website.

13. Contact

If you have any questions about this Privacy Policy or how personal data is handled, please contact:

Ready, Set, Stage

Email:info@readysetstage.co.uk